Senior Executive Assistant to CEO and President COO

CoinFlip is a leading fintech company powered by cryptocurrency. Believing everyone deserves to participate in the new digital economy, the company operates one of the world’s largest networks of cryptocurrency ATMs — with over 4,000 active kiosks — as well as an over-the-counter trading desk. In 2022, CoinFlip became an international company by expanding into Canada, and launched CoinFlip Ventures, a new initiative designed to support start-up companies. 

CoinFlip placed No. 60 on the 2021 Inc. 5000 list of the nation’s fastest-growing private companies. CoinFlip was also named the 2021 and 2022 #1 fastest-growing company in Chicago by Crain’s Business. 

As our growth trajectory continues, we’re looking to quickly expand all of our teams. It’s an exciting time to join CoinFlip as we’re pursuing additional business lines and continued international expansion to further cement us as a leading financial technology company. 

The Senior Executive Assistant will provide comprehensive support to our CEO and President/COO, ensuring the smooth functioning of their daily operations and contributing to the overall efficiency of the organization. The ideal candidate will possess excellent communication, organization, and problem-solving skills, with a keen eye for detail and the ability to handle sensitive information with discretion.

Responsibilities:

• Manage complex calendars, including scheduling, organizing, and coordinating meetings, appointments, and travel arrangements for the CEO and President/COO
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards
• Act as the primary point of contact for the CEO and President/COO, liaising with internal and external stakeholders, and handling inquiries and requests professionally and efficiently
• Organize and attend executive meetings, preparing agendas, taking minutes, and tracking action items to ensure timely follow-up and execution
• Maintain confidentiality and discretion when dealing with sensitive information and company matters, adhering to data privacy and security regulations
• Manage special projects and initiatives on behalf of the CEO and President/COO, conducting research and analysis to support decision-making
• Develop and maintain effective and efficient administrative systems, including electronic filing and document management
• Collaborate with other departments and team members to support company objectives and drive continuous improvement
• Anticipate the needs of the CEO and President/COO, proactively addressing issues and concerns to ensure a high level of executive support
• Other duties as assigned

Qualifications:

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum 5 years of experience supporting C-level executives, preferably in a fast-paced, dynamic environment
• Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize competing demands
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with virtual meeting platforms
• Ability to maintain a high level of confidentiality, professionalism, and discretion
• Self-starter with a proactive approach to problem-solving and a strong sense of initiative
• Excellent time management skills and the ability to work independently with minimal supervision
• Adaptability and flexibility in a constantly evolving environment

Nice to Have:

• Basic knowledge of cryptocurrency and blockchains
• General passion and knowledge of fintech and crypto

Working at CoinFlip means collaborating with experienced and innovative leaders who share a clear vision and a track record of success. We offer a collaborative and positive working environment where we encourage employees to balance productivity with time to recharge. Compensation is above and beyond a typical “startup” — we offer competitive salaries, performance-based incentives, and competitive benefits for full-time employees.

CoinFlip values diversity in the workplace and is an equal opportunity employer committed to providing an inclusive and accessible work environment. We thank all candidates who apply, but only those selected for an interview will be contacted. By applying to this role, you give express consent to CoinFlip to send you informational text (SMS) messages regarding this role and the application process. You can cancel the SMS service at any time by replying "STOP" to the text message you received. If at any time you forget what keywords are supported, just reply "HELP." Message and data rates apply. If you require a special accommodation, please let us know and we’ll work with you to meet your needs.