Executive Assistant

Job at Edge & Node



Full time

Edge & Node is a creative software development company working to build a vibrant, decentralized future. Founded by the initial team behind The Graph, Edge & Node is dedicated to the advancement of web3, a decentralized and fair internet where public data is available to all—an internet that enables its users to increase agency over their creations and their lives.

Edge & Node’s initial product is The Graph, an indexing protocol for querying networks like Ethereum and IPFS, which ensures open data is always available and easy to access. The Graph is used by thousands of protocols and dapps including Uniswap, Livepeer, Aave, Decentraland, and more.

The EA team owns calendar management, scheduling, and cross-functional communication. We are spread across many time zones and work in tandem to align schedules for the fully remote global team. We love to problem solve, fix the unfixable, and make the teams’ day-to-day run as smooth as possible. We work tirelessly to find methods that introduce a minimal amount of overhead while protecting people’s time. We are a small but mighty internal force multiplier for the company.

We are looking for a motivated self-starter and driven individual who can thrive in a dynamic and sometimes undefined environment, and who doesn’t mind taking on multiple projects at once. Reporting to Caroline Nachazel (EA to CEO) with dotted line to Jannis Pohlmann (CTO). Someone who is based in Europe and has a strong understanding of European holidays, working hours, and culture. Someone who is reliable, quick to respond, resourceful, sharp, and able to work with several different people, personalities, and time zones simultaneously. The ideal candidate has previous EA/ administrative experience, is familiar with Slack, GSuite, Notion and is comprehensive with complex calendar management.

What You’ll Be Doing

  • Supporting team members in CET/CEST time zones
  • Ad hoc scheduling requests
  • Ad hoc administrative support
  • Liaise with US based EAs
  • Calendar management for the Chief Technology Officer (CEST)
  • Complex calendar management and organization
  • Full reset and reorganization of the CTO’s calendar
  • Manage his meetings daily
  • Know which meetings need priority and which can be moved out
  • Support in CTO workflow
  • Support CTO in workflow and prioritization of projects and tasks
  • Create/maintain trackers, organization methods for the CTO
  • Ensure CTO is reading all agendas, pre-reads, documents as needed ahead of weekly meetings
  • Europe Travel Support
  • Own and manage CTO’s company travel
  • Booking flights, hotels, compiling expense reports for Europe team members
  • Ad hoc support to the team while traveling in Europe for work
  • Assist with real time requests during European working hours
  • Assist with schedule changes/adjustments for team while they are in Europe as needed
  • Europe Recruiting
  • Assist the US EA team with European Hiring Managers calendars and interview scheduling with candidates

What We Expect

  • Efficient calendar management for European team members while working in liaison with US Based EA team
  • Extreme professionalism and communication skills
  • Prior experience working for a fast-pace start-up and or small team across several time zones
  • A can-do attitude, no task is too great or too small, you’ll figure out the best solution possible!
  • Being ready to jump in across the organization with a willingness to help and support the team

Company: Edge & Node

Skills: virtual assistant executive ethereum node remote

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