Administrative Assistant

Job at CoinFlip



Full time

CoinFlip is a leading fintech company powered by cryptocurrency. Believing everyone deserves to participate in the new digital economy, the company operates one of the world’s largest networks of cryptocurrency ATMs — with over 4,000 active kiosks — as well as an over-the-counter trading desk. In 2022, CoinFlip became an international company by expanding into Canada, and launched CoinFlip Ventures, a new initiative designed to support start-up companies. CoinFlip placed No. 60 on the 2021 Inc. 5000 list of the nation’s fastest-growing private companies. CoinFlip was also named the 2021 and 2022 #1 fastest-growing company in Chicago by Crain’s Business. As our growth trajectory continues, we’re looking to quickly expand all of our teams. It’s an exciting time to join CoinFlip as we’re pursuing additional business lines and continued international expansion to further cement us as a leading financial technology company. We’re seeking an Executive Assistant that can provide comprehensive support to the Executive Team and manage the organization’s office operations, including working with the executive team’s department. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.  


  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. 
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. 
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. 
  • Prepares reports by collecting and analyzing information. 
  • Represents the executive by attending meetings in the executive’s absence and speaking for the executive. 
  • Maintains customer confidence and protects operations by keeping information confidential. 
  • Completes projects by assigning work to clerical staff and following up on results. 
  • Secures information by completing database backups. 
  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. 
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. 
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques. 
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. 
  • Contributes to team effort by accomplishing related tasks as needed.


  • Three to five years of administrative experience 
  • Three to five years of executive assistant experience 
  • Written and verbal communication skills 
  • Reporting skills 
  • Supply management 
  • Scheduling 
  • Computer software skills including Microsoft Office 
  • Organization skills 
  • Time management skills 
  • Presentation skills 
  • Office equipment maintenance 
  • Experience managing multiple calendars 
  • Experience booking travel

Nice to Have:

  • Experience working for a rapidly growing startup, and managing change  
  • Experience in financial services, fintech and/or crypto

Working at CoinFlip means collaborating with experienced and innovative leaders who share a clear vision and a track record of success. We offer a collaborative and positive working environment where we encourage employees to balance productivity with time to recharge. Compensation is above and beyond a typical “startup” — we offer competitive salaries, performance-based incentives, and competitive benefits for full-time employees.

CoinFlip values diversity in the workplace and is an equal opportunity employer committed to providing an inclusive and accessible work environment. We thank all candidates who apply, but only those selected for an interview will be contacted. By applying to this role, you give express consent to CoinFlip to send you informational text (SMS) messages regarding this role and the application process. You can cancel the SMS service at any time by replying "STOP" to the text message you received. If at any time you forget what keywords are supported, just reply "HELP." Message and data rates apply. If you require a special accommodation, please let us know and we’ll work with you to meet your needs.

Company: CoinFlip

Skills: virtual assistant crypto

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